ASSOCIATION OF BUCKINGHAMSHIRE GOLF CAPTAINS
42nd ANNUAL GENERAL MEETING TO BE HELD at Harleyford Golf Club after the Winter Meeting on 22 FEBRUARY 2022
AGENDA
1. APOLOGIES FOR ABSENCE
2. MINUTES OF THE 41st ANNUAL GENERAL MEETING HELD BY EMAIL due to Covid restrictions as below
MINUTES OF THE 40th ANNUAL GENERAL MEETING HELD AT WOBURN GOLF CLUB on WEDNESDAY 23 OCTOBER 2019 as shown below
PRESENT: Peter Short (Captain), Gerry Cotter (Past Captain) Doug Ebdon (Treasurer)), David Liston (Match Secretary), John Mannering, Tony Jeffries, Colin Elwell and 54 members.
The Captain Peter Short welcomed members to the AGM.
APOLOGIES FOR ABSENCE: The following members had sent apologies to the Secretary M Williams, I Smithie, T Wallington, John French, Paul Graves, Simon Norris, Bob Clift, Mike Stryka , and Derek Hill.
CAPTAINS REPORT: -
It has been an honour and pleasure to be your Captain in our 40th anniversary year. But first I must mention that we lost 4 founder members this year. Alan Wells, Fred Pritchett, Jim Shepherd and Lucky Bali. It was their vision and hard work with the other founder members that this Association came to exist. As far as I am aware that only leaves John Read and Mick Greaves as founder Members. John does not play golf anymore but Mick is here today and I would like to present him with a small gift to commemorate this anniversary.
It has been a relatively successful year with us winning 4 and losing 4 matches and halving 2 away matches. We have won the Lucky Bali Trophy V Beds. The 4 Counties South Trophy, The David Ball trophy against Cambs and retained the Oxfordshire Trophy. I have reported on most of this and the other competitions in the recent newsletter.
I would like to thank all the match managers and the players in respect of the matches in what has been a difficult year in respect of organisation with someone dropping out late in nearly every match. Please make sure you can play when you put in for the matches as many drop out immediately the selections are made as well as nearer the time. I would remind you that we have a rule that if anyone drops out within 7 days of the match, they still have to pay half the match fee, as does the replacement. We review this at each occurrence especially if there are exceptional circumstances. On a more positive note, I have been keeping a record of every match and 6 of you have won 3 matches and so I would donate a prize to the person who has played the least number but with 3 wins and that is Austin Cashin.
We have 120 members on the database but only 90 playing. Recruitment has been good over the last 2 years and in particular this year with 16 new members but we do need to keep it up. So please do your bit to recruit current and past captains to ensure the continuing success of the association. We will continue to provide interesting venues and subsidies at least once a year to get to venues such as todays.
This will be a SHORT report so I will end by thanking my Vice Captain David Liston for his support during the year also as Match Secretary. I wish him well for next year and you will note that he is relinquishing the MS role and Stuart Rivett will be taking over. I am sure Stuart will do as good a job as David has over the past 2 years.
So I will sign off with regret, happiness and thanks to you all for your support and revert back to just being your Secretary.
FINANCIAL REPORT – The accounts had been circulated in the newsletter
Doug Ebdon, Treasurer, briefly introduced the accounts, for the year to the
31st August 2019, which had been circulated to members with the AGM notice.
The loss for the year was £1060 against a profit the previous year of £3198. On the 2 year cycle a profit of £2138 was made.
Reserves at the close of the year were £22930 representing a strong position for
an organization of our nature. In order to stop this 2 year cycle for our accounts due to the timing of our home and away matches the Committee are proposing that we change our year end to 31 December. This means the next accounts delivered to members would be to 31 December 2020. An interim report would be provided for the AGM in October 2020.
Proposed by Doug Ebdon and seconded by Brian Rodgers. Carried unanimously
There were no questions and approval of the accounts was proposed by Brian Rodgers, seconded by Bill Shanks, and carried unanimously.
ELECTION OF OFFICERS & COMMITTEE 2020
CAPTAIN:
The Captain introduced the Captain Elect David Liston from Oakland Park GC. Proposed by Peter Short and seconded by Doug Ebdon.
Approval for the appointment was sought from the membership present and carried unanimously. The chain of office was duly handed over to David.
The new Captain said he was proud to be nominated as being the first one from Oakland Park. He went on to explain his tour would be at Dale Hill on 14 to 17 June and had circulated a flyer to explain it and hoped members would be able to join him.
He then thanked Peter Short for his hard work as Captain in a very successful year and that he even continued being Secretary in the year. He then presented the Past Captains Badge to Peter.
VICE CAPTAIN
The nomination is John Mannering proposed by David Liston and seconded by Peter Short.
The Captain asked for approval. Carried unanimously.
HON SECRETARY:
The nomination is – Peter Short, proposed by David Liston and seconded by Doug Ebdon
The Captain asked for approval. Carried unanimously.
HON MATCH-SECRETARY: -
The nomination is: Stuart Rivett, proposed by Peter Short and seconded by John Mannering.
The Captain asked for approval. Carried unanimously.
HON TREASURER:
The nomination is – Doug Ebdon proposed by David Liston and seconded by Peter Short.
The Captain asked for approval. Carried unanimously.
COMMITTEE: 2 NOMINATIONS
The Nominations are –, Mark Williams, Tony Jefferies and Colin Elwell. Proposed by Doug Ebdon, seconded by John Mannering.
The Captain asked for approval. Carried unanimously.
ANY OTHER BUSINESS:
Peter Short said that the committee had decided to introduce an Order Of Merit Competition to be run over the 3 internal competitions from 2020. Colin Elwell was going to run it and would produce the format before the Spring Meeting,
There being no other business the Captain closed the meeting and advised members that the 41st ANNUAL GENERAL MEETING will be held at Sandy Lodge Golf Course on Thursday 15 October 2020.
RECOMMENDED that these minutes be AGREED
Proposed Peter Hill seconded Phil Price
3. CAPTAINS REPORT As in Newsletter No 60 on the website
4. FINANCIAL ACCOUNTS AND REPORT
ABGC Final Accounts 2021
|
Income |
2021 |
2019/20 |
|
Expenditure |
2021 |
2019/20 |
|
|
£ |
£ |
|
|
£ |
£ |
|
Subscriptions |
2312 |
2452 |
|
Admin Costs |
700 |
115 |
|
Bank Interest |
2 |
2 |
|
Ball Sweep |
195 |
|
|
Clothing sales |
1310 |
211 |
|
Clothing Costs |
1310 |
211
|
|
Surplus on Matches |
420 |
|
|
Internal Meetings |
1192 |
1516 |
|
|
------------- |
----------- |
|
|
------------- |
------------ |
|
Total |
4519 |
2665 |
|
Total |
3539 |
2851 |
|
|
------------- |
---------- |
|
Total Income |
4519 |
(2665) |
|
|
|
|
|
|
------------- |
------------ |
|
|
|
|
(Profit) |
Loss |
(980) |
186 |
|
|
|
|
|
|
------------- |
--------- |
BALANCE SHEET at 31 December 2021
|
|
|
2021 |
2020 |
|
|
|
|
£ |
£ |
|
|
|
Bank Balance |
18503 |
20366 |
|
|
|
|
|
|
|
|
|
Clothing Stock |
2971 |
3293 |
|
|
|
Golf Ball Stock |
1190 |
195 |
|
|
|
|
|
|
|
|
|
Sundry Debtors |
0 |
0 |
|
|
|
|
------------- |
------------ |
|
|
|
Total |
22664 |
2384 |
|
|
|
|
|
|
|
|
|
Less Creditors |
0 |
2170 |
|
|
|
|
------------ |
---------- |
|
|
|
|
22664 |
21684 |
|
|
|
|
------------ |
----------- |
|
|
|
|
|
|
|
|
|
Reserves B/F |
21684 |
21870 |
|
|
|
Profit /(Loss)on year |
980 |
(186) |
|
|
|
|
----------- |
----------- |
|
|
|
|
22664 |
21684 |
|
|
|
|
----------- |
---------- |
|
TREASURER’S REPORT
Year-ending 31st December 2021
While COVID has continued to disrupt our daily lives, and at times golf has been less than its normal very social activity, the Association managed to complete an almost full programme of matches and meetings. Our clothing officer, Tony Jeffries, did a great job and his sales total of £1310 was the highest for some years. No profit of course because we now sell everything at cost price.!!!
Overall for the year we showed a surplus of £980 and we have a strong year-end position with total reserves of £22664.Members will be aware that golf club costs are rising fast and the charges they are levying for those visiting, including our Association, are inevitably increasing. Your committee has decided that in2022 the cost of internal meetings will rise to equal that of our matches at £55. However at least one fixture a year will be subsidised, allowing members to play at venues we would not normally visit because of cost.
Finally as stated above our financial position is a strong one. Your committee will seek to ensure that the cost to members of playing in Association fixtures remains at a reasonable level for as long as is possible.
Doug
RECOMMENDED That the Accounts be agreed
5. ELECTION OF OFFICERS & COMMITTEE 2021
CAPTAIN:
John Mannering. Proposed by David Liston and seconded by Doug Ebdon.
VICE CAPTAIN
Tony Jeffries proposed by David Liston and seconded by Peter Short.
HON SECRETARY:
Peter Short, proposed by David Liston and seconded by Doug Ebdon
HON MATCH-SECRETARY: -
Vacant
HON TREASURER:
Doug Ebdon proposed by David Liston and seconded by Peter Short.
COMMITTEE: 2 NOMINATIONS
The Nominations are – Colin Elwell. Proposed by Doug Ebdon, seconded by John Mannering.
RECOMMENDED THAT THESE APPOINTMENTS BE AGREED
6. CONSTITUTION
Due to the covid restrictions and our accounts are being produced on a yearly date to 31 December it is recommended to change as follows,
Paragraph 14 To change the date of the financial accounts to start from 1 September to 1 January
Paragraph 10 to give more flexibility to the AGM date and to change 30 November to 30 April.
Paragraph 8 to change the limit on a committee member to serve from 3 years to 4.
The revised Constitution is shown in the Appendix below with the changes highlighted.
RECOMMENDED that the proposed changes are agreed
7. ANY OTHER BUSINESS:
If there is no other business members are advised that the 43rd ANNUAL GENERAL MEETING will be held at a date to be decided and notified later
Appendix
Constitution
1 The Association shall be known as the Buckinghamshire Golf Captains
2 Objects
To create fellowship amongst the Captains and Past Captains in Buckinghamshire.
3 Eligibility of Membership
Membership is open to present and past Captains of Clubs affiliated to the English Golf Union which are within the County of Buckinghamshire and to individuals who have been Captain of a club in another County and are now members of a Buckinghamshire club.
4 Applications for Membership
Applications must be made on the correct form – duly proposed and seconded by current members or the Club Manager and forwarded with the current subscription to the Secretary
5 Subscriptions
Other than those Members who have already been granted Life Membership, the annual subscription is due on the 1 January each year. Should any subscription not be paid by a date to be determined by the committee, then that member will be notified in writing that his membership will be deemed to have lapsed. Subscriptions shall be determined from time to time by the Committee.
6 Officers
The Officers of the Association shall consist of: Captain, Vice-Captain, Hon. Secretary, Hon. Match Secretary and Hon. Treasurer.
7 Management
The whole management and control of the Association shall be vested in a Committee which shall consist of the office bearers, the Captain of the preceding year and three Committee Members. The Committee may suspend or withdraw membership of any member if in its opinion it is desirable to do so in the interest of the Association.
8 Election of Officers
The election of Officers and members of the Committee shall take place at the Annual General Meeting. No Committee member shall hold office for more than fourconsecutive years, and at the end of such period the member will be ineligible for re-election in the following year to the Committee. The exception to this would be the appointment to the Committee in the office of Vice Captain, Captain, and Immediate Past Captain. On the cessation of the office of Immediate Past Captain the member shall be ineligible for re-election to the Committee for the following year.
Should the number of candidates exceed the number of vacancies, a ballot shall be taken, and the candidates receiving the largest number of votes shall be elected to the vacancies. In the case of equality in votes, there shall be a re-ballot. Nominations for Committee must have both a Proposer and Seconder and such nominations must be received by the Secretary at least seven days prior to the Annual General Meeting. The Committee shall have the power to fill any casual vacancy that may occur in the course of the year, but in such cases the member elected shall hold office until the next Annual General Meeting only, when he shall be eligible for re-election. The committee shall have power to co-opt.
9 Committee Meetings
The committee shall meet at least three times a year, excluding the AGM at the request of the Captain. The Captain shall be the Chairman of the Committee. The quorum for the Committee shall be three.
10 Annual General Meeting
A General Meeting of the Association (to be known as the Annual General Meeting) shall be held not later than the 30 April in each year. Notice of the date and time of the Annual General Meeting shall be sent to each member at least 21 days before the said meeting. The business to be transacted shall consist of the election of Officers of the Association and Committee members, the presentation of accounts, the Captain’s report on the previous year, motions, and any other business. Notice of motions shall be submitted to the Secretary, in writing, at least 14 days before the meeting. Any items brought up under any other business may not be voted upon unless the requisite 14 days notice has been given to the Secretary. A quorum for all general meetings shall be 10% of the members entitled to vote (excluding Officers). Any member, whose subscription has not been paid in accordance with rule 5, shall not be entitled to vote. In the case of equality of voting, the Chairman of the meeting shall have the second or casting vote.
11 Extraordinary General Meeting
The Secretary shall summon a Special General Meeting if required to do so by written request by not fewer than 15 Members. Notice of the Special General Meeting must be sent to each Member at least 21 days before the date fixed for the Meeting and the purpose of the Meeting must be disclosed.
12 Honorary Membership
Honorary Membership may be granted subject to the approval of the Committee.
13 Competitions
The committee shall have sole responsibility for arranging and running all competitions and matches, and the Captain will have the responsibility for selecting teams.
14 Financial Year and Accounts
The financial year will begin on 1 January each year. Accounts and books shall be kept by the Treasurer showing the income and expenditure of the Association and a full statement of its affairs shall be sent to each member prior to the Annual General Meeting.
15 Alteration to Constitution
These rules or any one of them may be added to or amended or replaced by a resolution of a 75% of these present and voting at a General or Special Meeting of the Association, provided that the requisite 21 days’ notice of the proposed changes have been given to members in writing, prior to the Meeting.
Original constitution: September 1979
Amended: October 1992, October 1996, October 1997, October 2000, October 2005, October 2013 October 2017 ,January 2022